Privacy Policy
Effective Date: May 3, 2025
Seedlings Occupational Therapy (“we”, “our”, “us”) respects your privacy and is committed to protecting the personal information you share with us through our website.
This Privacy Policy outlines how we collect, use, disclose, and protect your personal information when you visit our website or submit an intake form.
1. Information We Collect
When you complete our intake form or contact us through our website, we may collect personal information including but not limited to:
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Full name
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Contact information (email address, phone number, mailing address)
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Child’s name, age, and developmental information
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Relevant medical or health-related history
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Any other information you voluntarily provide
2. Use of Information
We use the personal information collected for the following purposes:
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To assess service needs and determine suitability for occupational therapy services
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To communicate with you regarding appointments or inquiries
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To maintain accurate client records
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To meet legal, regulatory, or professional obligations
3. Consent
By submitting personal information through our website, you consent to the collection, use, and disclosure of your information as described in this policy. You may withdraw your consent at any time by contacting us in writing; however, this may impact our ability to provide services.
4. Disclosure of Information
We do not sell, trade, or rent your personal information. We may share it only under the following circumstances:
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With authorized staff and professionals who are involved in your care
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When required by law, regulation, or court order
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With third-party service providers who support our operations (e.g., secure form platforms, website hosting) – only to the extent necessary and with appropriate safeguards in place
5. Data Storage and Security
We take reasonable steps to protect your personal information using physical, technical, and administrative safeguards. Information submitted via our intake form is stored securely, and access is limited to authorized personnel.
6. Retention of Information
We retain personal information only for as long as necessary to fulfill the purposes outlined above and to meet our legal and regulatory obligations.
7. Your Rights
You have the right to request access to, or correction of, your personal information. To make such a request, please contact us using the information below.
8. Third-Party Links
Our website may contain links to other websites. We are not responsible for the privacy practices or content of third-party websites.
9. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date.
10. Contact Us
If you have any questions about this Privacy Policy or how your personal information is handled, please contact:
Seedlings Occupational Therapy
Calgary, AB